3-4 Weeks Before The Party
Set budget
Rent tables and chairs
Arrange for any special help
Make a list of your basic
party supplies and needs
Send out invitations
Decide on party theme and order
decorations
2-3 Weeks Before The Party
Plan your menu
Prepare food ahead of time, if possible, and freeze
Purchase favors and
tableware
Choose music
Order any flowers
Determine your event schedule for activities (games, mingling,
food) - always have a few extra ideas in your bag
1 week Before The Party
Finalize the headcount, but be flexible that it
may change
Purchase beverages
Check camera equipment and purchase film
2-3 Days Before The Party
Confirm all arrangements
Purchase any fresh food
Give helpers a specific task from your list
Arrange your serving trays and dishes
Arrange favors
Decide on what you will wear!
1 Day Before The Party
Decorate!
Complete food preparation and pick up ordered food items
Set tables
Make room for coats and purses
Purchase ice
The Day Of The Party
Put out any outdoor decorations
Set out bowls of candy and nuts
Give last-minute instructions to helpers
Set up the bar
Prepare any last-minute food
Put your camera out so you are sure to capture the memories
Start the music, light candles, set the mood
Get ready for the event a bath, glass of wine, exercise
whatever gets you in the right mood
Relax and enjoy the party!
