The Room

Event  Planner 

Name: ________________________Tel:________________

Location: ________________________________Tel:__________________

Caterer: _________________________________Tel:__________________

Liquor Vendor: __________________________Tel:__________________

Bartenders: Vendor:________________________Tel:________________

Tables

Linen  Vendor:________________________Tel:________________

Specialty   ___Color Choice (s)

Napkins Vendor:________________________Tel:________________

 Specialty   ___Color Choice (s)

Centerpiece: Vendor:________________________Tel:________________

Candles: Vendor: _____________________Tel:______________

       check with local code and location

Napkin Rings Vendor:________________________Tel:________________

Confetti / glitter Vendor:________________________Tel:________________

Balloons

Schedule/ Program Vendor:____________________Tel:________________

cameras for all the guest to remember the moment

Menu Planning

Caterer:   Vendor:________________________Tel:________________

 Cake:   Vendor:________________________Tel:________________

Entertainment

DJ:  Vendor: _____________________________Tel:________________

Band:  Vendor: _____________________________Tel:________________

Speaker:  Vendor:________________________Tel:________________

Stage Entertainment:   Vendor: ___________________Tel:_____________

Party Favors: Vendor:________________________Tel:______________

Party Giveaways: Vendor:________________________Tel:______________

games, check with DJ or location for availability or restrictions

Invitations/RSVP/Other Printed Items

Invitation Vendor:________________________Tel:______________

Invitation to Reception (if applicable)

Response Card ___Response Envelope

Directional Card with map

Luncheon

 Rehearsal Vendor:________________________Tel:____________

Calligraphy Vendor:________________________Tel:____________

Seating Cards   Vendor: _____________________Tel:____________

Cocktail Napkins Vendor:________________________Tel:____________

 Matches  Vendor: ______________________Tel:________________

Programs Vendor: ____________________Tel:________________

Other

Photographer   Vendor: ______________________Tel:______________

Videographer  Vendor:________________________Tel:______________

Gift Table

Guest Receiving Table

Out Of Town Guests or Clients

___Hotel Reservations ______________________Tel:________________

___Schedule Newsletter for Guests

___Maps (to/from airport; other locations)

___Welcome Gifts, Totes, Baskets

___Transportation if you are supply or need to know schedule for pickup

___Other______________________

Interior Decorations 
 ___Welcome Banner or Sign at entrance with or without directional info

 ___Seating Cards or Seating Lists for guests.

 ___Table ______________________Vendor source

 ___Sign (s) Directional or Info to direct guests or set theme

 ___Candy Bar Wrappers Party Favors w/seating (Guest names & Table #'s)

 ___Balloons  _____________________Vendor Source

 ___Message Book ____________________Vendor Source

 ___Party Favors    ____________________Vendor Source  

 ___Party Giveaways

 ___Directional signage based on theme 

 ___Restroom signs theme-oriented

 ___Coat check signage for guests

 ___Band Backdrop if not furnished by entertainment or location

 ___Background Materials  ____________________Vendor Source

 ___Buffet Station Decor /Murals

 ___Ceiling Treatment / check local codes

 ___Photo Blow-Ups, Standee of Honoree

 ___Gift Table, Drapery ____________________Vendor Source

 ___Murals check local code and location

 ___Balloons  Treatment/Arches

Outside Decorations:

 ___ Banner   Vendor:________________________Tel:____________

 ___Yard Signs Vendor:________________________Tel:____________

 ___ Lights Vendor:________________________Tel:____________

 ___ Valet Service  Vendor:________________________Tel:____________

 ___ Tent Rental  Vendor:________________________Tel:____________

        Tent Calculator

 ___ Exterior Chairs or Table Rental

        Vendor:________________________Tel:____________

___Balloons  Vendor:________________________Tel:____________

___Other Items: Vendor:________________________Tel:____________

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