Party Guest List and Invitations

Planning a guest list take a lot of time and hard work. So the sooner you start your list the better. You will find that you will be making several drafts.

When you have set a date for your event you can send out a notice or commonly called a save-the-date letter or card. This is a common practice for many a corporate or non-profit event to help groups plan their calendar year. But it is always appreciated by the private sector, especially for those who's lives are on a tight calendar schedule. Your thoughtful note of the upcoming event will be greatly appreciated.

Invitations should go out six-to-eight weeks before your event; eight weeks to out-of-town guests for sure. Make it eight-to-ten weeks when it’s a holiday weekend like Labor Day, Memorial Day or Thanksgiving! Believe me, sending out your invitations and notices in a proper time frame is appreciated. see Invitation Etiquette

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Guest List Planning

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Themes 101

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Sign-in Boards

Graphic Designer / Printers Information / Order Invitations:

Name:_____________________________________________________

Logo or Theme Chosen________________________________________

Paper Stock Chosen___________________________________________

Telephone:__________ Cell:_

Fax: E-mail:__________

Calligrapher: Finding in your area (Association of the Calligraphy Arts)

Name:_____________________________________________________

Logo or Theme Chosen:________________________________________

Paper Stock Chosen:___________________________________________

Telephone:__________ Cell:_

Fax: E-mail:__________

Invitations Information Needed:

Invitations

Color text: _______________________

Fonts chosen: _______________________

Use ___fancy calligraphy ___standard calligraphy


    ___handwriting style

Number of outside envelopes: ______

Number of invitations to be addressed: ______


Addressing inside envelopes? _______Y _______N

If yes, number available: _____

Date needed: __________________

Seating Cards ______Y ______N


Number of seating cards: _________


Number of seating cards to be written: _____


Other:______________________________________
____________________________________________
____________________________________________

Copy this template, fill in information and send 
a copy to calligrapher. see Invitation Etiquette

Addressing Etiquette	Outer Envelopes	Inner Envelopes
Single Guests
Unmarried Female	Miss Jane Jones or Ms. Jane Jones	Miss Jones and Guest or Ms. Jones and Guest
Divorced Female-kept married name (Smith)	Mrs. Jane Smith or Ms. Jane Smith	Mrs. Smith and Guest or Ms. Smith and Guest
Divorced Female-back to married name (Jones)	Ms. Jane Jones	Ms. Jones and Guest
Widowed Female	Mrs. Jane Smith or Mrs. John Smith	Mrs. Smith (and Guest) *never use ‘and guest’ if recently widowed.
CHILDREN
Children under 18	*Do not put on outer envelope Only list parents.	And Kayla (1 child) Kayla and Johnny (2+children) *List by age-oldest first.
Child 18 and over	Miss Kayla Jones	Miss Jones and Guest
COUPLES
Unmarried couples who do not live together	Miss Jane Jones *the only name on the outer should be the person who lives at the address.	Miss Jones Mr. Davis
Unmarried couples who live together	Miss Jane Jones Mr. Carl Davis	Miss Jones Mr. Davis
*Married couples-notice the use of ‘and’ to signify marriage in the following:**	Mr. And Mrs. Carl Davis	Mr. And Mrs. Davis
Married Couple-She kept maiden name	Mrs. Jane Jones and Mr. Carl Davis	Mrs. Jones and Mr. Davis
Married Couple-She has hyphenated last name	Mrs. Jane Jones-Davis and Mr. Carl Davis	Mrs. Jones-Davis and Mr. Davis
Married Couple-She has a professional title and he does not.	Doctor Jane Davis and Mr. Carl Davis	Doctor Davis and Mr. Davis
Married Couple-both are doctors	Doctor Jane Davis and Doctor Carl Davis or The Doctors Davis	The Doctors Davis
Married Couple-both are doctors with different last names	Doctor Jane Jones and Doctor Carl Davis	Doctor Jones and Doctor Davis
Same sex Couples-list in alphabetical order by last name	Mr. Fred Smith Mr. Mark Jones	Mr. Smith and Mr. Jones
MILITARY
He is a commissioned officer	Colonel and Mrs. Carl Davis	Colonel and Mrs. Davis
He is a non-commissioned officer or enlisted man	Mr. And Mrs. Carl Davis	Mr. and Mrs. Davis
He is a retired commissioned officer	Colonel and Mrs. Carl Davis	Mr. and Mrs. Davis
She is a commissioned officer, he is not	Mr. and Mrs. Carl Davis or Captain Jane Davis and Mr. Carl Davis	Mr. and Mrs. Davis or Captain Davis and Mr. Davis
MISCELLANEOUS
Judge	The Honorable and Mrs. Carl Davis	Judge and Mrs. Davis
Reverend	Reverend and Mrs. Carl Davis	Reverend and Mrs. Davis

Logo or Theme Chosen________________________________________

Paper Stock Chosen___________________________________________

Telephone:____________________________ Cell:___________________

Fax:____________________ E-mail:______________________________

Calligrapher: Finding in your area (Association of the Calligraphy Arts)

Logo or Theme Chosen:________________________________________

Paper Stock Chosen:___________________________________________

Telephone:____________________________ Cell:___________________

Fax:____________________ E-mail:______________________________

Invitations

Telephone:__________ Cell:_

Fax: E-mail:__________

Telephone:__________ Cell:_

Fax: E-mail:__________