Stay organized and prepared with
the planning timetable below! You can even print
out the list and check off each item as you
finish it.
3-4 Weeks
Before The Party
Set budget
Rent tables and chairs
Arrange for any special help
Make a list of your basic supplies and
needs
Send out invitations
Decide on theme and order
decorations
2-3 Weeks
Before The Party
Plan your menu
Prepare food ahead of time, if possible,
and freeze
Purchase favors and
tableware
Choose music
Order any flowers
Determine your event schedule for
activities (games, mingling, food) - always
have a few extra ideas in your bag
1 week Before
The Party
Finalize the headcount, but be flexible
that it may change
Purchase beverages
Check camera equipment and purchase film
2-3 Days Before
The Party
Confirm all arrangements
Purchase any fresh food
Give helpers a specific task from your
list
Arrange your serving trays and dishes
Arrange favors
Decide on what you will wear!
1 Day Before
The Party
Decorate!
Complete food preparation and pick up
ordered food items
Set tables
Make room for coats and purses
Purchase ice
The Day Of The
Party
Put out any outdoor decorations
Set out bowls of candy and nuts
Give last-minute instructions to helpers
Set up the bar
Prepare any last-minute food
Put your camera out so you are sure to
capture the memories
Start the music, light candles, set the
mood
Get ready for the event a bath, glass of
wine, exercise whatever gets you in the
right mood
Relax and enjoy the party!
